Personal, Health and Sensitive information storage breakdown for Australian schools

Australian schools may be required to assess the types of information Intellischool stores as per the Australian Privacy Principles.

This document breaks down the types of information that Intellischool stores and groups them per the Australian Privacy Principles.

If you are using this information to complete a document for audit, assessment or policy purposes, consider which functions within Intellischool products your school is using, as not all the data types listed here will be in use for all schools.

Note: This list may not be exhaustive depending on the granularity that is applied to the documentation you are producing. Please consider any other types of data your school will be working with while using Intellischool products.

Personal information

Type of information How we use the information
Student identifiers Used for matching data between systems - for example, matching a result from your LMS to a standardised test result.
Staff, student, parent names Displayed in user interfaces when associating data with a particular individual.
Student, parent addresses Used for geographical and cluster analysis in marketing, enrolments, and business (only for schools using finance, marketing and/or enrolment analytics).
Student attendance Analysis of student attendance patterns, risk analysis, and to generate attendance alerts.
Student academic assessments Analysis of student performance.
Student, staff photos Displayed in profiles for identification purposes (only for schools who switch this functionality on).
Student, staff, parent emails Login information and destination for alerts.

Health information

Type of information How we use the information
Student wellbeing information Displayed in learner profiles, used for alerting and risk threshold analysis.
Student disability / learning adjustments Displayed in learner profiles, used for delineating modified assessments in cohort analysis.

Sensitive information

Type of information How we use the information
Student gender Displayed in learner profiles, comparison of results across genders (only for schools who collect and opt in to using this data)
Student ATSI and ESL status Displayed in learner profiles, used for demographic separation/analysis in cohorts.